It is clear from the contract and the General Terms and Conditions that during our cooperation the money arrives already at the moment the order is paid. This money is deposited in our bank account. As part of the rental of the trading platform, you also rent our bank account, the funds are yours from the start.
Overviews of these payments are available in your interface under the Billing tab and then in the Share Payment Overview. You can download this information either for each share individually or also all as a summarised report. More information on how to bill promotions on Discountomat can be found here in the Affiliate Guide.
Summary of payments
The payment summary is a summary of all paid and cancelled orders for the selected period for the selected promotions. It can also be used as a basis for VAT.
Simply select which actions should be included in the summary and define the period for which you need it, and click "Export to xlsx" to complete and download the document.
In the downloaded document you have complete information for each payment received, e.g. about:
- date of payment of the order
- date of voucher use
- the customer's name or billing information (if provided by the customer when placing the order)
- the name of the customer for whom the reservation is made (may be different from the voucher buyer)
- the total price paid by the customer and the individual components of this price (surcharges)
- the tax base and VAT rate
- the date of any cancellation
- the profile to which the order relates
At the moment the voucher is redeemed, the voucher code and the redemption date will be overwritten in the report. We send funds for redeemed vouchers and goods from our account 3 times a month on the 2nd, 11th and 21st of the month. If this date falls on a bank holiday, we send the money on the first following working day. Cancelled orders are always highlighted in red.
This gives you an overview of how many orders have already been billed, which are yet to be provided to the customer and which have been cancelled.
No less important is the calculation of the tax base and the corresponding VAT amount for the services provided. Always check this information before signing a contract. This is the only way that the correct data will be displayed in the overview.
If you wish to see all payments received for paid orders of a specific event, regardless of the period, download the Individual Payments. The overview is always up-to-date at any given time.
Summary report for VAT
This report is actually a summary of payments received for selected actions for a specific completed calendar month. It serves as a basis for the VAT payment. The report for the previous month can be generated at the earliest on the 6th day of the current month.
The summary report for VAT is suitable to generate for:
- ongoing events – for the purpose of VAT on newly sold vouchers,
- events with valid vouchers – for the purpose of refunding the VAT overpayment on cancellation of vouchers.
On the first sheet you will always find a summary, the other sheets are processed for individual events.
If you select all the actions, the document will clearly show which actions have received payments or cancellations in a given month.
If you only need this data for one specific event, but for the entire duration of the event, there is an Overview for VAT. In this document, each page corresponds to the individual month during which it generated sales or cancellations.